Cornell University Electronic Student Records Systems Project Report

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Appendix H. Student Records and Relevant C&U Chronology

date

event

1910

AACRAO: American Association of Collegiate Registrars and Admissions Officers founded

1911

AACRAO: committee to consider uniform student record formed at the 2nd annual meeting (source: Guide, 1996)

1919

Rehabilitation Act of 1919:established education benefit for military

1934

US National Archives established

1936

Harvard University establishes first university archives program

1942

AACRAO's emphasis shifts from developing a uniform transcript to identifying the essential information in an academic record (source: Guide, 1996)

1944

Serviceman's Readjustment Act (GI Bill of Rights): education focus

1945

AACRAO: elements were listed in the 1945 Academic Record and Transcript Guide and 1947 reprint (source: Guide, 1996)

1949

AACRAO: Academic Record and Transcript Guide supplement and 1950 reissue added explanations and definitions (source: Guide, 1996)

1952

University of Wisconsin establishes archives program

1952

AACRAO: Academic Record and Transcript Guide included transcript evaluation and forgeries (source: Guide, 1996)

1959

AACRAO: Academic Record and Transcript Guide reflected advances in transcript design, included disciplinary actions report (source: Guide, 1996)

1960s

C&U technology applications: keypunch cards, sorters (source: Wermers, Student Records Management)

1960

AACRAO's Retention of Records: A Guide for Retention and Disposal of Student Records first published (source: Retention, 2000)

1961

Cornell University establishes archives program

1965

Indiana University: first telephone registration system (source: Gwinn, Breakthrough Systems, 1996)

1965

AACRAO: Academic Record and Transcript Guide included a resolution on transcripts for teacher certification and reproductions (source: Guide, 1996)

1970s

C&U technology applications: on-line terminals for (source: Wermers, Student Records Management)

1971

AACRAO: Academic Record and Transcript Guide was a complete revision- good academic recordkeeping (source: Guide, 1996)

1972

Indiana University: one of first integrated MIS (source: Gwinn, Breakthrough Systems, 1996)

1974

Privacy Act 1974

1974

Family Educational Rights and Privacy Act of 1974

1977

AACRAO: Academic Record and Transcript Guide covered FERPA implications (source: Guide, 1996)

1979

Colleges and University Archives: Selected Readings published by SAA

1979

Guidelines for College and University Archives published by SAA

1979

AACRAO's Retention of Records updated: recommended guidelines for hardcopy documents (source: Retention, 2000)

1980s

C&U technology applications: touch-tone telephone/voice response applications, distributed processing, fax (source: Wermers, Student Records Management)

1984

Student Access: BYU: Processes by students: course registrations, degree audit requests, transcript requests and address changes by telephones (source: Lonabocker, Student Records Management)

1984

AACRAO: Academic Record and Transcript Guide looked at the content of academic records vs. transcript vs. other institutional records, security, self-audit, transcript policies and practices, sample forms (source: Guide, 1996)

1985

Student Access: Georgia Tech: menu-driven Student Access System (source: Lonabocker, Student Records Management)

1986

Electronic imaging: first mentioned for admissions and records in, "Records Storage Systems: from Paper Based Files to Electronic Image Systems" (Gregory and Lonabocker, 1986)

1987

AACRAO's Retention of Records updated: microfilm, microfiche, computer media; archival significance of student records (source: Retention, 2000); Margaret Hedstrom participated

1988

FERPA regulation

1988

Student access: ATMs, IBM's U-View (source: Lonabocker, Student Records Management)

1990s

C&U technology applications: EDI and SPEEDE/ExPRESS (source: Wermers, Student Records Management)

1990

Project Mandarin initiated at Cornell University: established a consortium to develop a toolkit to distributed computer applications to support faculty and students

1993

FERPA rule: to implement a disclosure provision of the Crime Awareness and Campus Security Act of 1990

1995

ANSI Sub-Committee A Education Administration of the Accredited Standards Committee [established 1979], ANSI ASC X12

1996

AACRAO: Academic Record and Transcript Guide added the matrix academic records and transcripts, elements in database but not on transcript, EDI, nontraditional courses (source: Guide, 1996)

1997

Indiana University's functional analysis of the Office of the Registrar (See Appendix F)

1998

AACRAO's Retention of Records updated: technological advances (EDI, DVD, fax, kiosks), financial aid and international students, closed schools guidelines (source: Retention, 2000)

1999-2001

InterPARES project including case studies on student records systems (See Appendix F)

2000

AACRAO's Retention of Records updated: federal recordkeeping requirements, promote common practices and policies, guidelines 'driven by technological changes'; accountability (source: Retention, 2000)

2000

Guidelines for College and University Archives, revised version published by SAA

2000

Results from University of Michigan M-Pathways study due in December 2000 (See Appendix F)