Cornell University Electronic Student Records Systems Project Report

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Appendix F. Relevant Research Projects


Electronic Records

University of Pittsburgh

Functional Requirements for Evidence in Recordkeeping
Anyone who is interested in electronic records should be familiar with this project. This project was the starting point for a lot of current research projects.

http://www.lis.pitt.edu/~nhprc/

Indiana University

Indiana developed a framework to apply the Pittsburgh functional requirements to real situations. The methodology and results are well-documented in the articles.

Indiana University--Electronic Records Project Home Page

http://www.indiana.edu/~libarche/index.html

IU ER - NAGARA: Crossroads 1996-1

http://www.nagara.org/crossroads/1996_1.html

IU Electronic Records Project

http://www.indiana.edu/~libarche/article1.html

IU ER - NHPRC - Policy in Action

http://www.si.umich.edu/e-recs/Research/95033.html

IU ER Project - ASIS bulletin

http://www.asis.org/Bulletin/Jun-97/bantin.html

Preservation and Access for Electronic College and University Records
The papers from this conference are interesting. There will be a 2000 conference.

http://www.asu.edu/it/events/ecure/ecure1999/bantin-presentation/sld001.htm

Models for Action

This project reviewed the Pittsburgh project and the UBC project as well as system design methodology. The website contains the scaled down version of the functional requirements, an overview of system design methodology, and other documents.

http://www.ctg.albany.edu/projects/er/ermn.html

Minnesota Historical Society

Trustworthy Information Systems Project Home Page

The TIS manual is informative, practical and organized. A number of the appendices contain useful information, though some is specific to Minnesota. The Legal Risk Analysis Tool is good, but with FERPA, the risks of releasing individual information are known and regulated.

http://www.mnhs.org/preserve/records/tis/tis.html

Data Warehouses

With the increasing use of data warehouses in universities, this is a good source of explanation and current information on the data warehouse technology.

http://www.mnhs.org/preserve/records/datawarehouses.html

Designing and Implementing Record Keeping Systems (DIRKS) Manual

The DIRKS approach may assume a role for recordkeepers that is not possible in many environments. The manual provides concise information on system design and a series of steps to improve the recordkeeping compliance of systems.

http://www.naa.gov.au/recordkeeping/dirks/dirksman/dirks.html

InterPARES

International Research on Permanent Authentic Records in Electronic Systems (InterPARES), is an ongoing project that will be completed in early 2002. The research outline is on the website. It is worth watching but the results are not yet available.

http://www.interpares.org

See also: The Preservation of the Integrity of Electronic Records

http://www.slais.ubc.ca/users/duranti/

Student Records

Indiana University: Student Records

As part of its electronic records project, Indiana used the records of the Office of the Registrar as a case study. The website contains the results of the analysis. The information is not quite complete. For example, AACRAO is mentioned as significant but that thread was not completed. The documents are still worth reviewing.

http://www.indiana.edu/~libarche/index.html

University of Michigan: M-Pathways

The Michigan example is probably beyond the scope of most universities. The websites contain extensive information on the methodology. The archival results are due in December 2000.

School of Information Web Site Archives Proposal

http://www-personal.umich.edu/~manolte/siarchiv.htm

Strategic Data Planning at the University of Michigan

http://www.umich.edu/~uip/SDP/executiveov.html

Student Administration Data Warehouse

http://www.mpathways.umich.edu/student/sadw.html


Metadata

There is no common preservation metadata standard yet, though the value and utility of metadata for preservation has been widely recognized. These are some of the main initiatives.

Dublin Core: Metadata for Electronic Resources

http://purl.org/DC/index.htm

CEDARS: Metadata for Preservation

http://www.ukoln.ac.uk/metadata/cedars/AIW01.html

Pittsburgh: Metadata Requirements for Evidence

http://www.lis.pitt.edu/~nhprc/BACartic.html

SPIRT Recordkeeping Metadata Project

http://www.sims.monash.edu.au/rcrg/research/spirt/index.html