Cornell University Electronic Student Records Systems Project Report

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Appendix D. Relevant Sources

This is not an exhaustive list of sources that pertain to student records, but it should serve as a starting point for college and university archives programs to consider electronic student records systems.

Selected Sources on Student Records and University Archives

AACRAO. Academic Record and Transcript Guide. Washington, DC: AACRAO, 1996.

_____. Guide to Implementation of Electronic Transcripts and Student Records: Version 4: PreKingergarten Through Postsecondary Education. Washington, DC: AACRAO, 1998.

_____. Retention of Records: A Guide for Retention and Disposal of Student Records. Washington, DC: AACRAO, 2000.

Barritt, Marjorie Rabe. "Adopting and Adapting Records Management to College and University Archives." Midwestern Archivist 14 (1989): 5-12.

Brichford, Maynard. "Academic Archives: Überlieferungsbildung." American Archivist 43 (1980): 449-60.

Brown, William E., Jr. and Elizabeth Yakel. "Redefining the Role of College and University Archives in the Information Age." American Archivist 59/3 (Summer 1996): 272-287.

CAUSE and AACRAO. Privacy and Handling of Student Information in the Electronic Networked Environments of Colleges and Universities. Denver, CO: CAUSE and AACRAO. 1997.

Colleges and University Archives: Selected Readings. Chicago: Society of American Archivists, 1979.

Cook, J. Frank. "American Archivists and the SAA, 1938-1979: From Arcana to the C & U PAG." American Archivist 51 (1988): 428-39.

Curran, R. "Student Privacy in the Electronic Age: Legal Perspectives." CAUSE/EFFECT (Winter, 1989).

DeLoughry, T.J. "Computerization Makes Student Records Accessible, but Raises Issues of Security and Confidentiality." Chronicle of Higher Education (May 10, 1989).

Evert, H. "A Day in the Registrar’s Office circa 2003." College and University 65 (1990): 171-175.

Frye, Dorothy. "Linking Institutional Mission to University and College Archives Programs: The Land-Grant Model." American Archivist 56/1 (Winter 1993): 36-52.

Guidelines for College and University Archives. Chicago: Society of American Archivists, 2000.

Gwinn, Donald and Louise Lonabocker (eds.). Breakthrough Systems: Student Access and Registration. Series: Technology in Higher Education Series. Washington, DC: AACRAO, 1996.

Maher, William J. The Management of College and University Archives. Metuchen, NJ: The Society of American Archivists and The Scarecrow Press, 1992.

Marks, Donald D. "AACRAO’s Guide for Retention and Disposal of Student Records: A Critical Review." Midwestern Archivist 8 (1983): 27-33.

Michelson, Avra and Jeff Rothenberg. "Scholarly Communication and Information Technology: Exploring the Impact of Changes in the Research Process on Archives." American Archivist 55/2 (Spring 1992): 236-315.

Perkins, Helen. Electronic Imaging in Admissions, Records, and Financial Aid Offices. . Series: Technology in Higher Education Series. Washington, DC: AACRAO, 1996.

Quinn, Patrick M. "Academic Archivists and Their Current Practice." Georgia Archive 10:2 (Fall 1982): 14-24.

Ranes. "Steps to a Revolution: A Case Study of Electronic Transcripts at ASU." CUMREC, 1993 http://www.educause.edu/asp/doclib/abstract.asp?ID=CMR9309

Ruzicka, M. Therese and Beth Lee Weckmueller, eds. Student Records Management. Series: Educators’ Reference Collection. Westport, CT: Greenwood Press and AACRAO, 1997.

Samuels, Helen. Varsity Letters: Documenting Modern Colleges and Universities. Chicago: Society of American Archivists, 1992.

Skemer, Don C. and Geoffrey P. Williams. "Managing the Records of Higher Education: The State of Records Management in American Colleges and Universities." American Archivist 53 (1990): 532-47.

Yakel, Elizabeth and Laura L. Bost. "Understanding Administrative Use and Users in University Archives." American Archivist 57/4 (Fall 1994): 594-615.


Cornell Sources

A Project to Analyze Archival Electronic Records Practice and to Incorporate Archival Requirements in the Re-Engineering of College and University Administrative Systems, NHPRC Project Proposal.

First Interim Report, by Cheryl Stadel-Bevans, December 1998.
Second Interim Report, by Cheryl Stadel-Bevans, July 1999.
The Electronic Records Project at Cornell University, SAA paper by Cheryl Stadel-Bevans, 1999.
What is the Project Mandarin Consortium? 1994.
Project Mandarin Products. 1995.
Policy 4.7, Retention of University Records. March 1997.
Rogers announces changes in Project 2000 implementation schedule. Cornell Chronicle, May 14, 1998.

Project 2000 Newsletter, Vol. 2 No. 1, Spring 1998.

Vision Statement - Administrative Systems, version 5, January 31, 1995.

On-line Sources

Publications

AACRAO - publications

http://www.aacrao.org/pub-frame.html

AACRAO - resources

http://www.aacrao.org/ul-frame.html

Initiatives

APQC - Education Initiative Home Page

http://www.apqc.org/education/index.htm

DLI2 Funded Projects

http://www.dli2.nsf.gov/projects.html

Developing Educational Standards: Overview

http://PutnamValleySchools.org/Standards.html

IMS Specifications: Meta-data

http://www.imsproject.org/metadata/

Indiana University–Electronic Records Project Home Page

http://www.indiana.edu/~libarche/index.html (see Appendix F)

Michigan: M-Pathways

http://www.mpathways.umich.edu/student/sadw.html (see Appendix F)

Cornell Sources

Cornell News: Saving electronic records

http://www.news.cornell.edu/releases/March99/E-records.bs.html

Campus Profile: Cornell University

http://www.educause.edu/ir/library/html/cem9627.html

Cornell Registrar Home Page

http://www.sas.cornell.edu/OUR/

Project 2000 Overview

http://www.cornell.edu/p2k/overview/overview.html

Project 2000

http://www.cornell.edu/p2k/

Project 2000: Student Information Systems Project Web Page

http://www.cornell.edu/p2k/teams/student/student.html

P2K Monthly Status - October

http://www.cornell.edu/p2k/status/9810stat.html

Cornell - FEDORA-brief

http://www.cs.cornell.edu/lagoze/CDLRG/FEDORA-brief.html

Cornell News: Project PRISM

http://www.news.cornell.edu/releases/July99/PRISM.ws.html

Cornell - Digital collections system

http://www.news.cornell.edu/Chronicles/7.22.99/PRISM.html

Cornell University Policy 4.5, Access to Student Information

http://www.univco.cornell.edu/policy/ASI.html

CourseInfo: course Web site templates

http://www.cit.cornell.edu/atc/cst/

Recommendations - Waiving or Retaining

http://www.career.cornell.edu/credentialservice/waiveright.html

Other university computer policy sites

http://www.cornell.edu/CPL/Policies/PCmainC.html

Students: Student Policy Book

http://www.human.cornell.edu/students/pocketbook.cfm

Student Access to Information Resources

http://instruct1.cit.cornell.edu/FABIT/stud-access.html

Other Examples

Auburn - OASIS for Students

http://www.auburn.edu/helpdesk/startup/stuoasis.html

Cabrillo - Matriculation

http://www.cabrillo.cc.ca.us/instruct/matriculation/astahl/index.html

Memorial University of Newfoundland Student Administration System

http://cause.curtin.edu.au:82/information-resources/ir-library/abstracts/csd0818.html

Northwestern: Medill - student records

http://www.medill.nwu.edu/studentservices/grades.html

PennState Student records

http://www.psu.edu/registrar/conf.html

PennState: Kahn - PSU: Change and Innovation

http://www.sunyit.edu/%7Eruss/PSU/paper.html#fn3

PennState: Academic Support Processes

http://www.psu.edu/president/cqi/expo_98/program/acadsupport.html

Purdue - records retention

http://www.ulib.iupui.edu/special/destruct.html

U Arizona - student records retention

http://catalog.arizona.edu/policies/994/retentio.htm

U Maine Transcript Request

http://www.records.ume.maine.edu/tranreq.htm

U Minnesota - Retention Schedule

http://recmgmt.finop.umn.edu/retention.htm

U Oregon - Transcripts

http://registrar.uoregon.edu/students/studentrecords/transcripts.html

U Oregon - Confidentiality

http://registrar.uoregon.edu/students/studentrecords/confid.html

U Toronto - Repository of Student Information

http://www.rosi.utoronto.ca/

PeopleSoft

PeopleSoft Higher Education Customers

http://129.63.176.141/Admin/People/PShighered.html

PeopleSoft Higher Education Advisory Groups

http://www.smu.edu/HigherEdSIG/advisory_grp.html

PeopleSoft Commits To Business Intelligence, Education

http://www.informationweek.com/story/IWK19990714S0004

Digital Preservation

National Historical Publications and Records Commission (NHPRC): Research Issues in Electronic Records

http://www.nara.gov/nhprc/erreport.html

Digiduur Testbed Project [currently only in Dutch]

http://www.archief.nl/DigiDuur/02-projecten/digidepot/testbed.htm

Migration

Preserving Access to Digital Information (PADI)

http://www.nla.gov.au/padi/topics/21.html

Risk Management of Digital Information: A File Format Investigation, CLIR, June 2000

http://www.clir.org/pubs/abstract/pub93abst.html

Emulation

Preserving Access to Digital Information (PADI)

http://www.nla.gov.au/padi/topics/19.html

CLIR report

http://www.clir.org/pubs/reports/rothenberg/contents.html

Object-oriented approaches and XML

NARA’s Persistent Object Preservation Project

http://www.sdsc.edu/NARA

Flexible and Extensible Digital Object and Repository Architecture (FEDORA)

http://www.cs.cornell.edu/cdlrg/fedora.html

Articles/publications

Cook: It’s 10 O’Clock...

http://www.techreview.com/articles/dec94/cook.html

Cox: Searching for Authority

http://www.firstmonday.dk/issues/issue5_1/cox/index.html

Hedstrom: Recent Research in Electronic Records

http://www.si.umich.edu/e-recs/Research/NHPRCSum.html

Hunter - Physical Management

http://www.hunterinformation.com/delarma5/index.htm

Introduction To Metadata (Getty Standards Program)

http://www.getty.edu/gri/standard/intrometadata/

Kenney - Digital to Microfilm Conversion

http://www.library.cornell.edu/preservation/com/comfin.html

National Media Lab

http://www.nta.org/

Samuels/McGovern: Our Institutional Memory at Risk

http://www.educause.edu/ir/library/html/cem9735.html

Sprehe: Websites ERM

http://istweb.syr.edu/~mcclure/nhprc/nhprc_title.html

D-Lib Magazine (March 2000)

http://www.dlib.org/dlib/march00/03contents.html

ECURE: 1999 conference

http://www.asu.edu/it/events/ecure/ecure1999/ecure1999.html

ERM Useful Sites Page

http://web.mit.edu/erm/usefulsites.html

E-Mail and Potential Loss to Future Archives and Scholarship

http://www.firstmonday.dk/issues/issue4_9/lukesh/

RLG - PRESERV

http://www.rlg.org/preserv/

UPF (Universal Preservation Format) Home

http://info.wgbh.org/upf/

 

Australian Initiatives

Electronic publishing formats guidelines

http://www.ausinfo.gov.au/guidelines/index.html

NAA - Electronic Records

http://www.naa.gov.au/recordkeeping/er/summary.html

PADI

http://www.nla.gov.au/padi/

Pandora

http://pandora.nla.gov.au/pandora/

Preservation of Digital Objects

http://www.nla.gov.au/preserve/digital/princ.html

 

UK Initiatives

UKOLN - papers

http://www.ukoln.ac.uk/services/papers/

AHDS - Guidelines for Digital Preservation

http://ahds.ac.uk/manage/framework.htm

CEDARS

http://www.leeds.ac.uk/cedars/

JISC/NPO - framework

http://www.ukoln.ac.uk/services/papers/bl/jisc-npo50/bennet.html

JISC/NPO - Long-term access

http://www.ukoln.ac.uk/services/papers/bl/jisc-npo67/digital-preservation.html

Library and Information Commission

http://www.lic.gov.uk/