Cornell University Electronic Student Records Systems Project Report

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Appendix D. Relevant Sources

This is not an exhaustive list of sources that pertain to student records, but it should serve as a starting point for college and university archives programs to consider electronic student records systems.

Selected Sources on Student Records and University Archives

AACRAO. Academic Record and Transcript Guide. Washington, DC: AACRAO, 1996.

_____. Guide to Implementation of Electronic Transcripts and Student Records: Version 4: PreKingergarten Through Postsecondary Education. Washington, DC: AACRAO, 1998.

_____. Retention of Records: A Guide for Retention and Disposal of Student Records. Washington, DC: AACRAO, 2000.

Barritt, Marjorie Rabe. "Adopting and Adapting Records Management to College and University Archives." Midwestern Archivist 14 (1989): 5-12.

Brichford, Maynard. "Academic Archives: Überlieferungsbildung." American Archivist 43 (1980): 449-60.

Brown, William E., Jr. and Elizabeth Yakel. "Redefining the Role of College and University Archives in the Information Age." American Archivist 59/3 (Summer 1996): 272-287.

CAUSE and AACRAO. Privacy and Handling of Student Information in the Electronic Networked Environments of Colleges and Universities. Denver, CO: CAUSE and AACRAO. 1997.

Colleges and University Archives: Selected Readings. Chicago: Society of American Archivists, 1979.

Cook, J. Frank. "American Archivists and the SAA, 1938-1979: From Arcana to the C & U PAG." American Archivist 51 (1988): 428-39.

Curran, R. "Student Privacy in the Electronic Age: Legal Perspectives." CAUSE/EFFECT (Winter, 1989).

DeLoughry, T.J. "Computerization Makes Student Records Accessible, but Raises Issues of Security and Confidentiality." Chronicle of Higher Education (May 10, 1989).

Evert, H. "A Day in the Registrar’s Office circa 2003." College and University 65 (1990): 171-175.

Frye, Dorothy. "Linking Institutional Mission to University and College Archives Programs: The Land-Grant Model." American Archivist 56/1 (Winter 1993): 36-52.

Guidelines for College and University Archives. Chicago: Society of American Archivists, 2000.

Gwinn, Donald and Louise Lonabocker (eds.). Breakthrough Systems: Student Access and Registration. Series: Technology in Higher Education Series. Washington, DC: AACRAO, 1996.

Maher, William J. The Management of College and University Archives. Metuchen, NJ: The Society of American Archivists and The Scarecrow Press, 1992.

Marks, Donald D. "AACRAO’s Guide for Retention and Disposal of Student Records: A Critical Review." Midwestern Archivist 8 (1983): 27-33.

Michelson, Avra and Jeff Rothenberg. "Scholarly Communication and Information Technology: Exploring the Impact of Changes in the Research Process on Archives." American Archivist 55/2 (Spring 1992): 236-315.

Perkins, Helen. Electronic Imaging in Admissions, Records, and Financial Aid Offices. . Series: Technology in Higher Education Series. Washington, DC: AACRAO, 1996.

Quinn, Patrick M. "Academic Archivists and Their Current Practice." Georgia Archive 10:2 (Fall 1982): 14-24.

Ranes. "Steps to a Revolution: A Case Study of Electronic Transcripts at ASU." CUMREC, 1993

Ruzicka, M. Therese and Beth Lee Weckmueller, eds. Student Records Management. Series: Educators’ Reference Collection. Westport, CT: Greenwood Press and AACRAO, 1997.

Samuels, Helen. Varsity Letters: Documenting Modern Colleges and Universities. Chicago: Society of American Archivists, 1992.

Skemer, Don C. and Geoffrey P. Williams. "Managing the Records of Higher Education: The State of Records Management in American Colleges and Universities." American Archivist 53 (1990): 532-47.

Yakel, Elizabeth and Laura L. Bost. "Understanding Administrative Use and Users in University Archives." American Archivist 57/4 (Fall 1994): 594-615.

Cornell Sources

A Project to Analyze Archival Electronic Records Practice and to Incorporate Archival Requirements in the Re-Engineering of College and University Administrative Systems, NHPRC Project Proposal.

First Interim Report, by Cheryl Stadel-Bevans, December 1998.
Second Interim Report, by Cheryl Stadel-Bevans, July 1999.
The Electronic Records Project at Cornell University, SAA paper by Cheryl Stadel-Bevans, 1999.
What is the Project Mandarin Consortium? 1994.
Project Mandarin Products. 1995.
Policy 4.7, Retention of University Records. March 1997.
Rogers announces changes in Project 2000 implementation schedule. Cornell Chronicle, May 14, 1998.

Project 2000 Newsletter, Vol. 2 No. 1, Spring 1998.

Vision Statement - Administrative Systems, version 5, January 31, 1995.

On-line Sources


AACRAO - publications

AACRAO - resources


APQC - Education Initiative Home Page

DLI2 Funded Projects

Developing Educational Standards: Overview

IMS Specifications: Meta-data

Indiana University–Electronic Records Project Home Page (see Appendix F)

Michigan: M-Pathways (see Appendix F)

Cornell Sources

Cornell News: Saving electronic records

Campus Profile: Cornell University

Cornell Registrar Home Page

Project 2000 Overview

Project 2000

Project 2000: Student Information Systems Project Web Page

P2K Monthly Status - October

Cornell - FEDORA-brief

Cornell News: Project PRISM

Cornell - Digital collections system

Cornell University Policy 4.5, Access to Student Information

CourseInfo: course Web site templates

Recommendations - Waiving or Retaining

Other university computer policy sites

Students: Student Policy Book

Student Access to Information Resources

Other Examples

Auburn - OASIS for Students

Cabrillo - Matriculation

Memorial University of Newfoundland Student Administration System

Northwestern: Medill - student records

PennState Student records

PennState: Kahn - PSU: Change and Innovation

PennState: Academic Support Processes

Purdue - records retention

U Arizona - student records retention

U Maine Transcript Request

U Minnesota - Retention Schedule

U Oregon - Transcripts

U Oregon - Confidentiality

U Toronto - Repository of Student Information


PeopleSoft Higher Education Customers

PeopleSoft Higher Education Advisory Groups

PeopleSoft Commits To Business Intelligence, Education

Digital Preservation

National Historical Publications and Records Commission (NHPRC): Research Issues in Electronic Records

Digiduur Testbed Project [currently only in Dutch]


Preserving Access to Digital Information (PADI)

Risk Management of Digital Information: A File Format Investigation, CLIR, June 2000


Preserving Access to Digital Information (PADI)

CLIR report

Object-oriented approaches and XML

NARA’s Persistent Object Preservation Project

Flexible and Extensible Digital Object and Repository Architecture (FEDORA)


Cook: It’s 10 O’Clock...

Cox: Searching for Authority

Hedstrom: Recent Research in Electronic Records

Hunter - Physical Management

Introduction To Metadata (Getty Standards Program)

Kenney - Digital to Microfilm Conversion

National Media Lab

Samuels/McGovern: Our Institutional Memory at Risk

Sprehe: Websites ERM

D-Lib Magazine (March 2000)

ECURE: 1999 conference

ERM Useful Sites Page

E-Mail and Potential Loss to Future Archives and Scholarship


UPF (Universal Preservation Format) Home


Australian Initiatives

Electronic publishing formats guidelines

NAA - Electronic Records



Preservation of Digital Objects


UK Initiatives

UKOLN - papers

AHDS - Guidelines for Digital Preservation


JISC/NPO - framework

JISC/NPO - Long-term access

Library and Information Commission