1. Introduction
1.1 Scope
1.2 Background
1.3 Report framework
Recommendation 1: Define the context of the electronic student records system
2.1 Recordkeeping Requirements
Recommendation 2: Review and select the recordkeeping approach that suits the setting.
2.2 Long-term Access Issues
Recommendation 3: Carefully identify and establish the preservation infrastructure needed
3. Conceptual Issues for ESRS (Generic Concerns)
Recommendation 4: Monitor developments that affect student records systems
3.1 Retention Guidelines and Records Management Concerns
Recommendation 5: Standardize common schedule items using AACRAO as a base
Recommendation 6: Review the retention issues for course descriptions and syllabi
3.2 AACRAO Transcript and Database Metadata
Recommendation 7: Establish a cooperative project to analyze student records metadata.
3.3 Archival Concerns
Recommendation 8: Define/develop the relationship between the Registrar and the Archives
Recommendation 9: Include policy records in student records documentation
4 Implementation Issues for ESRS (System-Specific Concerns)
Recommendation 10: Study the university’s student records system implementation
4.1 Options
Recommendation 11: Identify the degree audit procedure and documentation
Recommendation 12: Participate in student records system projects
Recommendation 13: Monitor AACRAO’s SPEEDE/ExPRESS developments
Recommendation 14: Evaluate and audit data warehouse implementations
Recommendation 15: Participate in the development and evaluation of system security
4.2 Cornell Example
Recommendation 16: Develop more case studies and share experiences
5 Preservation Approaches and Strategies
5.1 Transcript Options
5.2 Database Options
5.3 Integrated Option
Recommendation 17: Identify the appropriate preservation approach for the setting
5.4 Course Documentation Considerations
Recommendation 18: Establish a policy on course documentation and retention
Appendices