Guide to the New York State Ornithological Association (NYSOA) records,
1946-2013

Collection Number: 4860

Division of Rare and Manuscript Collections
Cornell University Library

Contact Information:
Division of Rare and Manuscript Collections
2B Carl A. Kroch Library
Cornell University
Ithaca, NY 14853
(607) 255-3530
Fax: (607) 255-9524
rareref@cornell.edu
http://rmc.library.cornell.edu
Compiled by:
RMC Staff
Date completed:
February 2010
EAD encoding:
RMC Staff, January 2014
Last modified:
Marcie Farwell, April 2014

© 2002 Division of Rare and Manuscript Collections, Cornell University Library


DESCRIPTIVE SUMMARY

Title:
New York State Ornithological Association, 1946-2013.
Collection Number:
4860
Creator:
New York State Ornithological Association.
Quantity:
6.9 cubic feet
Forms of Material:
Minutes of meetings, membership rosters, announcements, programs of annual meetings, photographs and news clippings.
Repository:
Division of Rare and Manuscript Collections, Cornell University Library
Abstract:
Materials relating to the organization's history and ongoing business, including minutes of meetings, membership rosters, announcements, and programs of annual meetings, photographs, news clippings, correspondence and special projects such as the New York State Avian Records Committee, and the New York State Bird Book Committee.
Language:
Collection material in English


ORGANIZATIONAL HISTORY

From its first organizational meeting in Rochester in 1946, the Federation of New York State Bird Clubs served as a mechanism for birders in the state to share their ideas and experiences and to promote research, education, and conservation. The Federation numbered more than forty bird clubs in 1992, with a combined membership of over twenty thousand birders. It is governed by a council of delegates representing those clubs. Individual memberships are also accepted. Many 20th century ornithologists and prominent birders in New York State have been associated with the Federation, serving as club officers and contributing to "The Kingbird" such as Peter Paul Kellogg, Arthur A. Allen, Winston Brockner, Eugene Eisenmann, and Sally Hoyt Spofford. The name of the Federation of New York State Bird Clubs was changed to the New York State Ornithological Association (NYSOA) at a vote of its Council of Delegates meeting on November 1, 2003.

COLLECTION DESCRIPTION

Materials relating to the organization's history and ongoing business, including minutes of meetings, membership rosters, announcements, and programs of annual meetings, photographs, news clippings, "New York Birders" from 1971, "The Kingbird" from 1950, correspondence and special projects such as the New York State Avian Records Committee, and the New York State Bird Book Committee. The bulk of the material was collected by Federation co-founder Dr. Gordon Meade, until his death in 1990, with correspondence of Dr. Foster Gambrell contributed by Charles A. Rouse of the Eaton Birding Society. Material collected by Mary Ann Sunderlin, who held numerous executive positions in the Federation: Corresponding Secretary, Recording Secretary, and Vice President, was donated to the Federation after her death in 1992. The complete set of "New York Birders," 1871-1993 was collected by Stanley Lincoln, President of the Federation from 1991-1993.
Publications include A Summary of the Hamlin Beach lakewatch fall and winter waterbird migration data, 1993-1999 by Brett Ewald and Dominic F. Sherony, 2001; Bull's Birds of New York State, Emanuel Levine, edition, 1998; the Atlas of Breeding Birds in New York State, edited by Robert F. Andrle and Janet R. Carroll, 1988; and Checklists of the Birds of New York State, 1989, 1991, 1996, 1999 - , Kingbird. Also a seal of the organization.

Andrlé, Robert F.
Brockner, Winston William
Carroll, Janet R.
Eaton Birding Society.
Eisenmann, Eugene, 1906-
Federation of New York State Bird Clubs..
Gambrell, Foster L.
Kellogg, Peter Paul, 1899-
Levine, Emmanuel
Lincoln, Stanley
Meade, Gordon M., 1907-1990
New York State Avian Records Committee.
Federation of New York State Bird Clubs.
New York State Bird Book Committee.
New York State Young Birders Club..
Rouse, Charles A.
Sherony, Dominic
Spofford, Sally Hoyt
Sunderlin, Mary Ann
Aviculture--New York (State)
Birds--Societies, etc.
Ornithology--Study and teaching--New York (State)

INFORMATION FOR USERS

Cite As:
New York State Ornithological Association records, #4860. Division of Rare and Manuscript Collections, Cornell University Library.

Scope and Contents note

Date
Description
Container
Organization
Origins of the Federation
Box 1 Folder 1
1956-1969
Documents of Incorporation and other official federal and state papers
Box 8 Folder 39
Name change
Box 6 Folder 1
By-Laws
Undated
Box 1 Folder 3
Undated
Box 3 Folder 7
1959-1998
Box 8 Folder 1
1995-
Minutes of the Executive Committee and Related Documents – Board of Directors
Undated
Box 3 Folder 9
1973-1989
Box 1 Folder 33-35
1979-2008
Box 7 Folder 41-46
February 7, 2009
Box 11 Folder 1
April 4, 2009
Box 11 Folder 2
November 21, 2009
Box 11 Folder 3
February 20, 2010
Box 11 Folder 4
April 10, 2010
Box 11 Folder 5
July 17, 2010
Box 11 Folder 6
November 20, 2010
Box 11 Folder 7
February 5, 2011
Box 11 Folder 8
April 2, 2011
Box 11 Folder 9
July 9, 2011
Box 11 Folder 10
November 5, 2011
Box 11 Folder 11
February 4, 2012
Box 11 Folder 12
April 21, 2012
Box 11 Folder 13
July 14, 2012
Box 11 Folder 14
November 3, 2012
Box 11 Folder 15
February 9, 2013
Box 11 Folder 16
April 6, 2013
Box 11 Folder 17
July 13, 2013
Box 11 Folder 18
November 16, 2013
Box 11 Folder 19
President's file
Undated
President's file
Box 1 Folder 39
Arranged and collected by Stanley R. Lincoln...to be passed on to succeeding presidents
1996-2001
President's file
Box 8 Folder 43
1995-
Items removed from President's File Briefcase
ca. 1998-2006
President's file part 1
Box 8 Folder 44
Contains 1. Annual meeting official notification letter; 2. By-Laws; 3. Certificate of Incorporation; 4. Council of delegates meetings: recent agendas; 5. Board of Directors contact list; 6. Federal tax exemption number/certificate; 7. Financial report, budget, historical comparisons; 8. History, annual meetings - location, host clubs, officers, editors, minuts of meetings of delegates, awards, purpose and receipients, NYSARAC reports ref/former members, origins of the federation and what happened then 1947-1988.
ca. 1998-2006
President's file part 2
Box 8 Folder 45
Contains 9. Member clubs list, delegates authorized, roster of club officers; 10. Membership report; 11. New York birders annual schedule; 12. New York State sales tax exemption umber/form; 13. NYSARC rules, current members/terms; 14. Policies, guidelines, advisory committee, affiliations, club grants, proposal concerning membership committees duties; 15. Resolutions adopted by council of delegates, 1991-92, 1988.
ca. 2002
President's file miscellaneous
Box 8 Folder 46
Correspondence.
Pouch containing the official seal paper embossing stamp
Box 8
Financial Reports and Related Documents
Through 1979; 1980-
Box 7 Folder 37-40
1992-1995
Box 3 Folder 3
Annual Meetings, Brochures and Announcements
Undated
Box 3 Folder 2
Undated
Box 7 Folder 64
1946-1947
Box 1 Folder 5
1948-1958
Box 7 Folder 65-75
1960
Box 7 Folder 76
1968-
Box 1 Folder 6
1963-1979
Box 7 Folder 77-93
1984-1986
Box 7 Folder 94-96
1988-1990
Box 7 Folder 97-99
1992-1995
Box 1 Folder 7-10
1997-2008
Box 1 Folder 11-22
Rosters
Undated
Box 1 Folder 2
Undated
Box 3 Folder 6
1949-2003
Box 8 Folder 3
Brochures and Promotional Materials
Box 1 Folder 4
Brochures and Promotional Materials
Box 3 Folder 10
Brochures and Promotional Materials
Box 8 Folder 4
Committees
1989
Administrative
Box 8 Folder 32
1953-1999
Bibliography
Box 8 Folder 34-35
Membership
Reports and correspondence
Undated
Box 3 Folder 11
Undated
Box 8 Folder 27
1948-1999
Box 8 Folder 26
1950-2003 (Reports)
Box 8 Folder 25
1938-1972
New York State Avian Records Committee (NYSARC)
Box 1 Folder 27
1947-1977
State Bird Book Committee
Box 1 Folder 26
1947-1977
State Bird Book Committee
Box 8 Folder 6
Conservation
Bulletins
Box 11 Folder 20
Issues 2000-2001
Box 11 Folder 21
1950s
Correspondence
Box 11 Folder 22
1970s
Correspondence
Box 11 Folder 23
1980s
Correspondence
Box 11 Folder 24
1990s
Correspondence
Box 11 Folder 25
Undated
Correspondence
Box 11 Folder 26
New York State Avian Records Committee
1972-2000
Files
Box 11 Folder 27
Special Projects
1993-1999
Hamlin Beach Lakewatch Migration Data
Box 5 Folder 1
1976
Resident Bird Survey
Box 8 Folder 36
1974-1980
Spring Migration Survey
Box 8 Folder 37
New York State Young Birders Club
Box 10 Folder 1
NYS Young Birders Club
Box 11 Folder 28
1975
Waterfowl Counts
Box 11 Folder 29
1980
Forest Resources Planning Programs
Box 11 Folder 30
1986
Project Birdwatch
Box 11 Folder 31
2000
Chesapeake Bay Program
Box 11 Folder 32
Field trips
1976
Adirondacks
Box 11 Folder 33
1977
Adirondacks
Box 11 Folder 34
1983
Adirondacks
Box 11 Folder 35
1974-1981
Pelagic
Box 11 Folder 36
Publications
2002
2nd Atlas of Breeding birds, documents
Box 11 Folder 40
Conservation Now!
Box 1 Folder 28
Checklist of the Birds of New York State
Checklists
Undated
Box 1 Folder 36
Undated
Box 3 Folder 12
1952
Box 8 Folder 2
2009-2011
Box 10 Folder 5
2013-2014
Box 11 Folder 37
1988-1991
Correspondence
Box 8 Folder 38
Kingbird
1950-1957
Vol. 1-6
Box 1
1957-1974
Vol. 7-24
Box 2
1975-1977
Vol. 25-27
Box 1
1978-1979
Vol. 28-29
Box 2
1980-1985
Vol. 30-35
Box 1
1986-1993
Vol. 36-43
Box 2
1994-1996
Vol. 44-46
Box 4
1997-2001
Vol. 47-51
Box 5 Folder 2-4
2001-2008
Vol. 51-58
Box 6
March 2009
Vol. 59, No. 1
Box 6
2009
Vol. 59, No. 2-4
Box 10 Folder 6
2010
Vol. 60
Box 10 Folder 7
2011
Vol. 61
Box 10 Folder 8
2012
Vol. 62 no.1-4
Box 8 Folder 47
2013
Vol. 63 no.1-3
Box 8 Folder 48
1950-1970
Ten Year Index, Vol. 1-20
Box 2
1981-1990
Ten Year Index, Vol. 31-40
Box 4
1986
Kingbird Regional Boundaries
Box 8 Folder 23
1954-2010
Correspondence
Box 8 Folder 28
New York Birders
1972-1993
Vol. 1-22
Box 2 Folder 29-32
1994-1996
Vol. 23-25
Box 3 Folder 1
1997-2008
Vol. 26-37
Box 5 Folder 1
2009
Vol. 38
Box 10 Folder 2
2010
Vol. 39
Box 10 Folder 3
2011
Vol. 40
Box 10 Folder 4
2012
Vol. 41, no. 1-4
Box 11 Folder 38
2013
Vol. 42, no. 1-4
Box 11 Folder 39
1972-1994
Correspondence
Box 8 Folder 17
Books
Bull's Birds of New York State
Box 5
1989-1997
Bull's Birds of New York State, correspondence
Box 8 Folder 30
1988
Atlas of Breeding Birds in New York State
Box 5
1979-1984
Atlas of Breeding Birds in New York State, documents
Box 8 Folder 24
2008
Second Atlas of Breeding Birds in New York State
Box 6 Folder 13
Second Atlas of Breeding Birds in New York State, documents
1998
Box 8 Folder 8
2000-2005
Box 7 Folder 29
July 31, 2000
Letter of agreement
Box 7 Folder 28
Logo
Box 7 Folder 30
Steering committee
Box 7 Folder 31
Regional Coordinators
Box 7 Folder 32
Volunteers
Box 7 Folder 33
Publication
Box 7 Folder 34
DEC Documents
Box 7 Folder 35
Recommendations
Box 7 Folder 36
1975-1976
Where to Find Birds in New York State
Box 8 Folder 22
Website
1997-1998
Correspondence
Box 11 Folder 41
Awards
1977-2002
Lillian C. Stoner Award
Box 7 Folder 1-27
1965-1998
Elon Howard Eaton Memorial Award
Box 1 Folder 38
1965-1998
Elon Howard Eaton Memorial Award
Box 8 Folder 7
1975-1999
Miscellaneous
Box 8 Folder 21
Officers Correspondence and Documents
1946-1999
William Winston Brockner
Box 6 Folder 3-12
President, 1950-51
1966
Allen Benton
Box 8 Folder 19
President, 1966-1967
Monthly newsletter to executive committee
1971-1973
Kenneth D. Niven
Box 8 Folder 33
President 1971-1972
Richard Sloss
President 1975-76
Audubon Council
Box 7 Folder 47
Current and Pending
Box 7 Folder 48
Copies of General Correspondence
Box 7 Folder 49
Officers and Committees
Box 7 Folder 50
Finances
Box 7 Folder 51
Membership
Box 7 Folder 52
Membership Brochure
Box 7 Folder 53
Kingbird
Box 7 Folder 54
New York Birders
Box 7 Folder 55
Birding Consultants
Box 7 Folder 56
Area Representatives
Box 7 Folder 57
Projects and Ideas
Box 7 Folder 58
State Bird Societies
Box 7 Folder 59
New Club Prospects
Box 7 Folder 60
Education
Box 7 Folder 61
Miscellaneous
Box 7 Folder 62
Falconry
Box 7 Folder 63
1975-1976
Lona Coates
Box 8 Folder 29
Recording secretary 1975-1975
1971-1977
Stephen B. Dempsey
Box 8 Folder 20
President 1977-1978; Treasurer 1971-1976
Chad E. Covey
Box 3 Folder 5
President 1989-1991
1991-1993
Stanley R. Lincoln
Box 1 Folder 40
1969-1991
Mary Ann Sunderlin
Box 8 Folder 18
Vice-president, 1971-71, 1975-1976; Recording secretary, 1969-1970; Corresponding secretary 1987-1991; Co-editor of New York Birders, 1972-1978
Miscellaneous
Box 1 Folder 37
Miscellaneous
Box 3 Folder 4
Individuals' Papers
Foster Gambrell
Box 1 Folder 23
1948-1985
Gordon M. Meade, M.D.
Box 8 Folder 11-16
Federation of New York State Bird Clubs founder
Robert L. Miller, re: Gordon M. Meade
Box 6 Folder 2
Miscellaneous
News Clippings
Undated
Box 1 Folder 24
1946-1987
Box 8 Folder 5
Photographs
Federation Activities photograph album
Box 1 Folder 25
Federation Activities
Box 3 Folder 8
Federation Activities
Box 8
Federation Activities
Box 8 Folder 9-10
Golden Anniversary Meeting album
Box 8
November 13-14, 1948
1st Annual meeting
Box 9 Folder 1
May 28-29, 1955
8th Annual meeting
Box 9 Folder 2
undated
Annual Meetings Photos
Box 9 CD-621
1983
Biographies
Box 8 Folder 31
1999
Speakers Bureau
Box 8 Folder 40
1971-1976
NYSOA notebook
Box 8 Folder 41-42